When you are writing your follow-up meeting email, it is important to include the call to action/next steps. Whatever the case may be, sending out a meeting follow-up email summarizing the key decisions will ensure that people who could not attend the meeting are still informed on the important stuff.
It may be their day off, they may be stuck in another meeting, or they may just have too much work to complete. Therefore, summarizing the key decisions outlined in your meeting will remind attendees that the meeting had a purpose – and what that purpose was!įurthermore, not everyone can always attend a meeting. Having pointless meetings is a waste of everyone’s time. Summarizing your key decisions in your follow-up meeting email is important because it will ensure that your meeting attendees know the main takeaways of the meeting. “As the Chinese proverb goes, ‘The palest ink is better than the best memory.’ If you don’t capture the conversation and put it into a form that can be easily retrieved later, the thinking and the agreements can be lost.” – Paul Axtell 3 Summarize key decisions
Follow up unreplied email sample how to#
Now, you may be asking yourself how to write a follow-up meeting recap. Therefore, in your follow-up email, it is important to include a recap of the meeting. Your brain was so focused on the last topic discussed that every prior decision has gone in one ear and out the other. Nothing is worse than ending a meeting and not remembering what was said. It is also important to show appreciation for your team members because it helps build trust and fosters a good relationship between you and your coworkers.Ī study done by the Workhuman Research Institute found that “When workers agreed ‘I feel appreciated for the work I do,’ they are 47 percent more likely to agree that leaders cared about building a human workplace.” 2 Recap the meeting Therefore, it is important to show your appreciation and thank your meeting attendees. Instead of getting important work done, you are using your valuable time to be at a meeting. Taking time out of your day to attend a meeting isn’t always easy. Now that you know the importance of sending a follow-up email post-meeting, it’s time to learn how to send one… Or people leave the meeting without clarity about what was agreed upon.” – Paul Axtell 5 things to include in a meeting follow up email
Attendees are often immediately running to another meeting where their attention shifts to a new set of issues. “There are a number of reasons why the productive conversations in a meeting seemingly go nowhere. Therefore, sending a follow-up email will help remind your attendees of the key points discussed during the meeting. Remember, they’re taking time out of their day for you!įurthermore, the last thing that your attendees will remember is the last thing they see. First, showing appreciation for your meeting attendees will foster a positive environment and relationship. It is important to follow up after a meeting for many reasons. The purpose of this is to show your appreciation for the people who took time out of their day to meet with you and to briefly summarize what was said during the meeting – think of it like a briefer version of your meeting notes! Why is it important to follow up? This may be your team members, your boss, or simply anyone you interacted with during a meeting. A follow-up email is an email sent to your meeting attendees after the meeting ends.
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